TourOne chapter per department

See the team at work.

What Praesepe installs, how the chief of staff runs it, what the shared memory holds, what each department hands off and what still waits for you. Jason narrates it, with captions throughout, and every screen is Mission Control on sample data. Each chapter has its own link.

9:40 · narrated, with captions · Mission Control on sample data

What it is

  1. Praesepe installs a team of AI agents into your business and runs them like staff.
  2. A chief of staff at one front door. Named specialists with one job each. Hands that do the long work, and a board where you watch all of it.
  3. Built for owner-run and mid-size businesses: mortgage, legal, sales teams, real estate, home services, coaching, supply and distribution.

Shared memory

  1. Every note, decision and hand-off lands in one shared memory the whole team reads before it works.
  2. Ask it anything the business knows: a client, a policy, what was decided and why.
  3. Everything about a client in one place: what they buy, what was agreed, every meeting.
  4. No hidden memory store. Agents write notes you can read.

How it works

  1. You brief the chief of staff once.
  2. It routes the work to the specialist and tracks it on the board.
  3. The specialist returns the finished piece, with its sources.
  4. Anything that sends, spends, publishes, signs or deploys waits for your yes.
  5. As a loop proves itself, you open its gate. Any gate can close again. How far it goes is your call.

Sales

Positions

  • Sales Manager
  • Account Executive
  • Sales Development Rep
  • Sales Ops Analyst

Takes off your plate

  • Account research, call prep and call summaries
  • Outreach drafts in your voice, with real calendar slots
  • Quotes from your own price book
  • Pipeline review, forecast, CRM cleanup, lead triage

Waits for you

  • Every outbound message is a draft until you release it
  • No price outside your price book; no contract signed or sent
What each position does
Sales Manager
Pipeline review · Forecasting · Daily sales briefing · Metrics against the baseline · Weekly wins recap · Plan review before anything ships · Workbooks and documents · Sales strategy advice
Account Executive
Call prep and call summaries · Account research · Competitive intelligence · Sales assets · Discovery calls, no price on the call · Quotes from your price book · Proposals, workbooks and decks
Sales Development Rep
Account research · Outreach drafts in your voice · Call prep · Daily briefing · Inbox triage · Lead workbooks
Sales Ops Analyst
CRM cleanup and maintenance · Lead triage · Data analysis · Reporting workbooks

Customer Support

Positions

  • Support Lead
  • Support Rep
  • Onboarding Specialist

Takes off your plate

  • Ticket triage and drafted replies
  • Complaint handling and escalations
  • Knowledge-base articles
  • Customer onboarding checklists

Waits for you

  • Refunds, credits and policy exceptions come to you
  • A reply is a draft until it is released
What each position does
Support Lead
Knowledge-base articles · Customer escalations · Customer research · Metrics against the baseline · Structured intake interviews · Weekly wins recap · Customer strategy advice
Support Rep
Ticket triage · Drafted responses · Complaint handling · Customer research · Inbox triage · Reading PDFs and scans
Onboarding Specialist
Customer onboarding · Account and access checklists · Workspace access setup · Knowledge-base articles · Onboarding documents

Finance

Positions

  • Controller
  • Bookkeeper
  • AR Specialist
  • FP&A Analyst

Takes off your plate

  • AP triage, AR matching, reconciliation, expense review
  • Invoice chasing in your voice
  • Month-end close packet and cash position
  • Variance and budget scenarios, labelled as scenarios

Waits for you

  • Nothing is paid, transferred or filed without you
  • No force-matching; every number carries its source
What each position does
Controller
Month-end close · Cash position · Close management · Financial statements · Variance analysis · Sales-tax notes for the CPA · Workbooks · Finance strategy advice
Bookkeeper
AP triage · AR matching · Reconciliation · Expense review · Vendor onboarding · Journal-entry prep · Reading bills, scans and statements · Workbooks
AR Specialist
AR matching · Invoice chasing in your voice · Payroll planning and cash check · Inbox triage · Workbooks
FP&A Analyst
Variance analysis · Cash-flow snapshot · Margin analysis · Price checks · Budget and forecast scenarios · Data analysis · Workbooks and decks

Operations

Positions

  • Operations Manager
  • Ops Coordinator
  • Procurement Specialist
  • Compliance Coordinator

Takes off your plate

  • Runbooks, process docs and status reports
  • RFQs, like-for-like quote comparison, draft purchase orders
  • Change requests and vendor review
  • Capacity planning

Waits for you

  • No purchase order or vendor commitment leaves without you
  • A change request is a request: nothing changes until signed
What each position does
Operations Manager
Process optimisation · Capacity planning · Vendor review · Risk assessment · Status reports · Plan review · Installation audit · Operations strategy advice
Ops Coordinator
Process documentation · Runbooks · Status reports · Change requests · Structured intake interviews · Documents
Procurement Specialist
Requests for quotation · Like-for-like quote comparison · Draft purchase orders · Vendor review and checks · Vendor onboarding · Documents and workbooks
Compliance Coordinator
Compliance tracking · Audit support · Compliance checks · Documents

Executive Office

Positions

  • Executive Coordinator
  • Executive Assistant
  • Internal Comms Coordinator

Takes off your plate

  • Inbox drafts and calendar holds under your rules
  • Meeting briefs built from what the team knows
  • Decision log, board prep, weekly wins
  • Staff announcements, drafted

Waits for you

  • Nothing is sent, accepted or declined on your behalf
What each position does
Executive Coordinator
Chief-of-staff routing · Decision log · Board prep, decks and meetings · Status reports · Weekly wins recap · Plan review · Structured intake interviews · Decks
Executive Assistant
Inbox triage and drafts · Calendar slots and tentative holds · Meeting briefings · Documents
Internal Comms Coordinator
Internal communications · Internal narrative · Co-authored documents · Announcement drafts

Marketing

Positions

  • Marketing Manager
  • Content Marketer
  • Campaign Specialist
  • SEO Specialist

Takes off your plate

  • Campaign plans, content and email sequences
  • SEO audits and competitive briefs
  • Performance reports
  • Next week's posts, staged

Waits for you

  • Everything stops at the publish gate until you release it
  • The live site is never edited by an agent
What each position does
Marketing Manager
Campaign plans · Performance reports · Brand review · Metrics against the baseline · Plan review · Publish requests, staged · Workbooks · Marketing strategy advice
Content Marketer
Content creation and drafts · Email sequences · Content strategy · Co-authored documents · Publish requests, staged
Campaign Specialist
Campaign runs · Sales briefs · Email sequences · Workbooks · Publish requests, staged
SEO Specialist
SEO audits · Competitive briefs · Competitive intelligence · Reporting workbooks

Data & IT

Positions

  • Data & IT Manager
  • Data Analyst
  • IT Administrator
  • Security Analyst

Takes off your plate

  • Analysis, SQL and dashboards
  • Data validation
  • Access checklists and runbooks
  • Read-only security reviews

Waits for you

  • Read-only on production data
  • Access changes only on an approved request; findings, not fixes
What each position does
Data & IT Manager
Data validation · Capacity planning · Runbooks · Installation audit · Plan review · Data strategy advice
Data Analyst
Analysis and data exploration · SQL queries · Statistical analysis · Visualisations · Dashboards · Data validation · Workbooks
IT Administrator
Account and access checklists · Workspace access setup · Runbooks · Incident response · Change requests · Access offboarding
Security Analyst
Read-only security assessment · Code review · Risk assessment · Compliance tracking · Security posture advice

Design & Engineering

Positions

  • Engineering Manager
  • Software Engineer
  • QA Engineer
  • Product Designer
  • Product Manager
  • DevOps Engineer

Takes off your plate

  • Debugging, tests, code review, docs
  • Release checks and deploy checklists
  • Design critique and handoff
  • Specs and roadmaps

Waits for you

  • No production deploy or change without your GO
  • No secret is ever committed
What each position does
Engineering Manager
Standups · Tech-debt review · Deploy checklists · Incident response · Sprint planning · Plan review · Technical strategy advice
Software Engineer
Debugging · Code review · Testing strategy · Documentation · Architecture and system design · API design · Spec-driven, incremental implementation · Performance and hardening
QA Engineer
Testing strategy · Web app testing · Accessibility review · Deploy checklists
Product Designer
Design critique · Design systems · Design handoff · UX copy · User research and synthesis · Accessibility review · Front-end and canvas design
Product Manager
Specs · Roadmap updates · Sprint planning · Stakeholder updates · Metrics review · Research synthesis · Competitive briefs · Product strategy advice
DevOps Engineer
Deploy checklists · Incident response · Runbooks · Change requests · Capacity planning · CI/CD and automation · Observability · Launch checklists

Why it pays

  1. The work stops waiting on one person.
  2. You decide in minutes, not in meetings: every ask lands in one queue.
  3. Every decision is logged. Every connection is yours to grant and revoke.
  4. Start gated, open gates as trust is earned, run as automatic as you choose.

How to start

  1. Audit: free. One painful workflow, mapped end to end.
  2. Build: your team, on your stack, with every gate set where you want it.
  3. Run: a daily brief, tuning, and a weekly scorecard.
  4. Book a free ops audit: info@praesepe.ai
Next stepOne conversation

Book a free ops audit.

We map the workflow that costs you the most hours, show you the chief of staff, the specialists and the loop that would run it, and leave you with a one-page org chart for your agents.

Book a free ops auditinfo@praesepe.ai
Where every install starts
  • Outreach starts in Drafts
  • Spend waits for a yes
  • You hold the keys
  • Blocked means ask
  • Any gate can open, and close again
© 2026 Praesepe AIPraesepe (PREE-see-pee), the Beehive. A thousand stars that move as one.